Recovering accidentally deleted or overwritten data can sometimes be as simple as searching through the computer’s Recycle Bin
Automation minimizes the amount of human interaction with data, which reduces the risk of deletion or overwriting. An optimized workflow will also leave little room for human error to occur while saving employees time and making mistakes easier to spot.
Backup systems should also be used to preserve previous data states
Other times, you may be able to access previously saved versions of a document. When lost data is not as easy to retrieve, file recovery software can be a great tool. File recovery software scans your computer’s hard drive to identify and restore lost data.
Most people think of viruses when you ask them what causes data losses. For businesses, viruses can steal and delete swaths of data or bring business operations to a crawl, destroying company functionality. A computer often gets a virus from an email-based attack or through phishing that tempts an employee to click on a corrupted link. This link then allows the virus or malware to enter the computer system to damage or steal files.
Guard against malware with appropriate anti-virus software. Keep your anti-virus systems constantly updated and regularly run scans to catch viruses before they can do any serious damage. Just in case a malicious program wrecks your data, be sure to make regular system backups as well. Often backed up data is the only way to recover lost data from malware or viruses.
The majority of data losses occur due to hardware malfunctions, with the primary perpetrator being the hard drive. Hard drives are the most fragile parts of computers, and around 140 thousand hard drives crash every week. Of these crashes, 60 percent are due to mechanical issues and 40 percent are a result of human misuse or mishandling, including dropping or jostling a computer or laptop. Hard drives can also be damaged if a computer overheats, typically caused by overuse or a build-up of dust in the computer.
However, as with any machine, a hard drive will wear out over time and will eventually stop working. Below are some signs to watch out for that indicate a hard drive may be failing:
- The hard drive frequently crashes
- The computer is unusually hot
- The hard drive experiences issues while booting up
- Processing speeds continually slow
- The computer freezes frequently
- The computer makes clicking or grinding noises
- Files will not open or become corrupted randomly
To prevent hard drive malfunctions, be sure to work with your device appropriately and keep your computer away from excessive dust. You can also ensure that a random malfunction doesn’t destroy your data by regularly backing up your hard drive on an external drive or cloud server.
SSDs or solid state drives are also emerging as an alternative to traditional HDDs or hard disk drives. SSDs do not have any moving parts, so they are more durable for handling than HDDs. SSDs are also less likely to malfunction or crash, meaning you are less likely to lose data. However, computers with solid state drives also tend to be more expensive than those with standard hard drives and may not be financially feasible for every business. Taking preventative measures to protect your computer’s data is essential regardless of the type of hard drive it has.
You age by removing the hard drive from the computer and connecting it to another computer to see if any files are not damaged. If the hard drive is entirely corrupted, you can try to retrieve data using data recovery software. However, it is often best to contact a professional to help you recover data lost from a crashed hard drive.